Spring is almost upon us in the Southern Hemisphere and the inevitable Spring Cleaning theme pops up everywhere. So why not apply this to your business as well? It’s a great way to prompt some productivity.
Recently my gmail account was sitting at 90,000+ emails. I had the realisation that this was probably getting a bit out of hand, and spent some time archiving important emails and deleting unwanted promotional material.
I’m now sitting at a still slightly unreasonable 20,000+ but I’m feeling a lot better about the situation. I’m resolved to delete promotional material that I don’t want more often, and to continue to archive as time permits.
Then I remembered a work colleague I once had who frequently requested assistance to get a handle on her inbox. She was in a senior managerial position and just did not have time to spend organising her emails. Having a junior office intern do the task was not an ideal solution. Though this would have been an economical approach, a junior would not have had the insight needed to properly sort the information at hand, nor the experience to know how to set up a workable solution for future use. Of course this is the perfect task for an experienced administration professional - enter your virtual assistant!
So what would the process look like?
Get access to the account and take a look around. Determine what needs to be done.
Set up a time to speak directly about plans for the inbox as well as systems to sort and delete in future.
Decide on the best place to archive.
VA spends time sorting, archiving and deleting agreed-upon unwanted material.
VA provides a short, one sheet document outlining the simple systems put in place to manage the inbox in future.
That’s it. A bit of Spring Cleaning can go a long way to create some headspace and get a handle on an unruly inbox. Get in touch if you would like some help to tackle your own.
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